Complete your

projects within

budget, predictably!

ProjectBase connects your project teams and back-office teams in one centralised cloud software. Your operations are streamlined, work gets done so much faster, costs are under control, customers are invoiced in time, and you get instant MIS reports - Like you always wanted!

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ProjectBase is built for contractors

MEP Contractors
Mechanical, Electrical, and Plumbing projects
Electrical Contractors
Electrical supply, installation, design build, commissioning
HVAC Contractors
Corporate, Commercial, industrial, clean-room projects
Fire-safety Contractors
Supply and installation of fire detection & protection systems
Interior Contractors
Turnkey corporate interiors, Commercial interiors
System Integrators
ELV, Security, Automation, IBMS project contractors
EPC Contractors
Solar EPC, industrial EPC, and special projects
Procurement and Inventory

Streamline project procurement and inventory

Create material requests online

Create material requests for billable and non-billable items. ProjectBase clearly shows you which of the estimated materials are yet to be requested. So you can simply pick the items and create a Material Request. No more cumbersome excel or hand-written indents.

Send RFQ and get online quotations

Send RFQ to suppliers for requested materials. ProjectBase allows suppliers to directly enter their quote in your online portal, avoiding manual entry work for you. The automated comparison of all quotes helps you choose the best price offer.

Get purchase orders approved quicker

You can create purchase orders by selecting materials from approved material requests. ProjectBase sends automated notifications to all approvers based on the rules you set up, so your POs get approved faster. You can send approved purchase orders to suppliers from within ProjectBase.

Track inventory at site and warehouse

ProjectBase gives you instant report of materials available at each project site and at your warehouse. You get clear separation of materials purchased for project sites and for common stock separately. Track material issued at site to your employees and subcontractors.When a job is completed, transfer all leftover material with ease.

Create material requests online
Send RFQ and get online quotations
Get purchase orders approved quicker
Track inventory at site and warehouse
Cost Control

Complete projects within own cost estimates

Set up cost estimates in flexible ways

Itemised billable items, lumpsum non-billable items, overheads - there is full flexibility of how you set up cost estimates. You can budget BOQ line level or project level costs.

Prevent excess purchases

Material Requests and Purchase Orders are connected to cost estimates. So system automatically eliminates manual errors like duplicated requests or quantity excesses in the purchasing workflow.

Control subcontractors payments

Reconcile installation done by subcontractors vs in-house team. Cross-check material quantities issued to subcontractors with their installation invoices and prevent excess payment.

Proactively control cost overruns

For every purchase orders, approvers get a clear insight into variances. You can also require an exception authorisation for special cases like non-tendered items, rate increases, and prevent variances suprises largely.

Set up cost estimates in flexible ways
Prevent excess purchases
Control subcontractors payments
Proactively control cost overruns
Project Billing

Track non-tendered purchases and bill them on time

Automatically track NT purchases

NT purchases are accurately tracked by the system until they are billed to the customer. Be it new scope items or quantity increases.

Request PO amendments on time

You get a clear list of pending NT items, so you can download them, send them to customers, and get PO amendments in time.

Billing reconciliation report

System automatically matches BOQ data, material consumption, installation work progress and customer bills. You get clear visibility of unbilled work and mismatch between purchases and billing.

Automated running bill annexure

No more wasting hours collating data from multiple sources. Generate accurate and consistent RA bills in 2 minutes. Get your bills approved faster.

Automatically track NT purchases
Request PO amendments on time
Billing reconciliation report
Automated running bill annexure
MIS Reports

Get project MIS reports in seconds

Dashboard for financial health

Get a bird’s eye view of all ongoing projects. Costs incurred, billing done, unbilled value, cost overruns, estimated margins, projected margins - all at a glance.

Project profitability report

Compare estimated profit and actual profit. Zoom into the line level analysis to view where you have overspent.

Cost variance report

Find out cost overruns in every project. Get insights into line-item wise analysis of quantity or rate escalations. Identify opportunities for change requests, or fine tune your estimating data for upcoming projects.

Reports on operations

Get a variety of reports to help with operations - status of materials requests, purchase orders, stock registers, etc.

Dashboard for financial health
Project profitability report
Cost variance report
Reports on operations
Trusted by fast-growing contractors

Unlimited users. Unmatched Collaboration.

ProjectBase provides unlimited users. So you can connect all of your teams in a single platform. Work happens much faster. Coordination between departments is streamlined.

Integrates with Quickbooks, Tally, SAP, and more

ProjectBase automatically integrates with accounting systems like Quickbooks and Tally. So you do not have to worry about re-entering data in multiple systems. Saves you time and increases data accuracy.

With an extensible API, we can integrate your ERP systems such as SAP, Oracle, Sage, Viewpoint, or any other system including your in-house custom ERP.

Proven successfully for contractors

We are now able to send running bills 3x faster. Excess purchases due to manual errors are close to zero. We also have eliminated 90% of the Excel-based manual trackers. Co-ordination between Accounts, Procurement and Projects team has been smooth like never before. ProjectBase is a must for project contractors.
Mr Bharadwaj
Managing Director
“ProjectBase is simple, easy and beneficial. We keep material costs under control. We have streamlined and systematised the process of material requisition. I have all the info I need to approve POs and I don’t even have to be in the office to do so!”
Mr Raveendra Shetty
Kelvin Airconditioning - HVAC - Mumbai
ProjectBase has streamlined our procurement. Now we have tight control over material costs across all projects. Any variance from the estimated costs is notified immediately. We went from chaos to streamlined. Best decision we made this year!
Mrs Saino Pravin
Pravin Electricals - Mumbai

Go-Live in 2 weeks

Our implementation methodology gives you predictable go-live in 2 weeks, without disrupting your everyday operations.

Expert guidance

You get high-quality answers from implementation consultants well-trained in construction domain.

Onsite implementation

In-person implementation assistance is available at your office. Need hand-holding? No problem!

Migration support

You get full support for set up, migrating from previous software, or connecting to other software.

The implementation consultant was with our team all through the implementation, making the transition easy for us. The process was interactive and educative.

Anup Singh
Managing Director, Skytech Engineers

Streamline operations and complete projects within budget

Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.

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ProjectBase helps construction contractors to get work done faster, control cost overruns, and bill customers for all completed work on time.

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